Venue Questions

  • How many people can Headquarters hold? Our maximum occupancy limit is 200 standing or 100 seated guests. These are strict limits put in place by the City of Newport Fire Marshall and are non-negotiable.

  • Is there parking on site? No. We have both metered (right) and unmetered (left) on-street parking available, as well as a free public parking lot located across the street at Newport City Building (998 Monmouth Street). There is another free public parking lot located within short walking distance at the Campbell County Clerk (1098 Monmouth Street). There has always been more than enough parking to accommodate our largest event sizes.

  • Does Headquarters provide any tables and chairs for my event? Yes. Headquarters includes tables and chairs for up to 100 Total Seated Guests (Venue Limit), provided free of charge. Our tables are 6 foot long rectangular plastic event tables, covered with a cotton off-white tablecloths and white butcher paper. Our chairs are wooden chiavari style with an off-white seat cushion. If the style of table or chair offered is not to your liking, please contact Headquarters Booking Support for more options for table and chair rental.

  • Can I rent my own tables and chairs? Yes. Guests are more than welcome to rent their own tables and chairs to use during their event. Additional booking time may be required to coordinate rental delivery, setup, teardown, and removal. Please contact Headquarters Booking Support for more options for table and chair rental.

  • What are my setup and layout options for tables and chairs for my event? Headquarters offers several different layout options for tables, chairs, food, drinks, music, and decor. Please contact Headquarters Booking Support to request options for floor plan layout. We are flexible and would be happy to accommodate any recommendations for your event layout.

  • Can I come early to set up? Yes. We allow guests to come in early to set up or decorate for their event. We recommend our guests book 1 additional hour to cover setup time and 1 additional hour to cover clean up time. (Example: If you are expecting your guests to arrive at 7PM and leave at 10PM, we recommend booking a 5 hour time slot, 6PM to 11PM) Guests can contact Headquarters Booking Support to request early/morning setups, if available, at no additional cost.

  • Can I stay late to clean up? Yes. We allow guests to stay late to clean up after their event. We suggest our guests book 1 additional hour to cover this additional setup time and 1 additional hour to cover clean up time. (Example: If you are expecting your guests to arrive at 7PM and leave at 10PM, we recommend booking a 5 hour time slot, 6PM to 11PM)

  • Do I have to remove the trash after my event? No. We provide two or more trash cans for your event. During your event cleanup, we ask that you throw all dirty plates, cups, napkins, food trays, boxes, plastic/paper tablecloths and other garbage into these cans before leaving. Our staff will take care of emptying the trash cans after your event.

  • Can I bring my own decorations? Yes. We offer some in-house options for tablecloths and table decorations, free of charge. Guests are more than welcome bring their own banners, balloons, centerpieces, photos, streamers, flowers etc. to decorate the space to your style. We kindly ask that you do not use glitter or confetti to decorate for your event. Please remember to include extra time for decorating in your booking time.

  • Is there access for guests with mobility difficulties? Headquarters has 1, 8” step at the entrance to the event center. The entire interior of the event center is mobility friendly. We have a portable mobility ramp on site, available upon request, if needed for the entrance step.

  • Are there bathrooms in the event center? Yes. The event center has two bathrooms. Both bathrooms are gender neutral and ADA compliant.

  • Is the space climate controlled? Yes. The event center is climate controlled with air conditioning and heat.

  • Will someone from Headquarters be on site for the entirety of our event? Yes. One of our Booking Support Team Members will be on site to meet you upon arrival, will assist in setup, and will return after your event to assist in final cleanup. We are there to get you organized and prepared to host your event. During your event, we leave you alone to host and enjoy your event, and return after your event to assist in final cleanup. Someone is always on-call to solve any issues or answer questions during your event.

- BACK TO FREQUENTLY ASKED QUESTIONS -